PRIVACY POLICY

The Khan Partnership LLP (“TKP”) understands that your privacy is important to you and that you care about how your personal data is used and shared. We respect and value the privacy of everyone who instructs us and visits the website, www.thekhanpartnership.com (“the website”) or shares data with TKP through other means and will only collect and use personal data in a manner that is consistent with TKP’s obligations and your rights under the law.

This Privacy Policy describes:

The personal data we collect about you;
How TKP obtains your personal data;
How TKP uses your personal data;
The basis upon which TKP uses your personal data;
How long TKP retains your personal data;
Who TKP shares your personal data with;
How TKP secures your personal data;
The countries TKP transfers your personal data to;
Your rights regarding your personal data; and
How to contact us about your personal data.

1. THE PERSONAL DATA TKP COLLECTS ABOUT YOU

TKP collects personal information from you in the ordinary course of its business, including through your use of the website, when you contact or request information from TKP, when you engage our legal or other services or as a result of your relationship with one or more of our staff and clients.

The personal information that we process includes:

Intermediate information, such as your name (including prefix or title), your employer’s name and details, your title or position and your relationship to a person;

Contact information, such as your postal address, email address and phone number(s);

Financial information, such as payment-related information;

Identification and background information provided by you or collected as part of our business acceptance processes and regulatory compliance;

Personal information provided to us by or on behalf of our clients or generated by us in the course or providing services to them, which may include special categories of data, including criminal convictions; and

Any other information relating to you which you may provide to us.

2. HOW TKP OBTAINS YOUR PERSONAL DATA

TKP collects data from you as part of our business acceptance processes and about you and others as necessary in the course of providing legal services, initiated by this Letter of Engagement.

TKP gathers information about you when you provide it to us, or interact with us directly, for instance engaging with our staff.

3. HOW TKP USES YOUR PERSONAL

TKP collects and processes personal data about you in a number of ways, including through your use of the website and in the provision of services by us. TKP uses that information:

To provide and improve our services to you and to our clients, including handling the personal information of others on behalf of our clients;

To provide information and advice requested by you;

To promote our services, including sending legal updates, publications and details of events;

To manage and administer our relationship with you and our clients;

To fulfil our legal, regulatory and risk management obligations, including establishing, exercising or defending legal claims; and

For the purposes of recruitment.

TKP collects, creates, holds and uses personal information in the course of and in connection with the legal services we provide to our clients.

TKP will process identification and background information as part of our business acceptance, finance, administration and marketing processes, including anti-money laundering, conflict, reputational and financial checks.

TKP will also process personal information provided to us by or on behalf of our clients for the purposes of the work we carry out for them.

4. THE BASIS UPON WHICH TKP USES YOUR PERSONAL DATA

TKP uses your personal data on the following bases:

To perform a contract, such as engaging with an individual to provide legal or other services;

For the establishment, exercise or defence of legal claims or proceedings;

To comply with legal and regulatory obligations; and

For legitimate business purposes.

5. HOW LONG TKP RETAINS YOUR PERSONAL DATA

Your personal data will be retained for those periods based on the requirements of applicable data protection laws and the purpose for which the information is collected and used, taking into account legal and regulatory requirements to retain the information for a minimum period and limitation periods for taking legal action.

6. WHO TKP SHARES YOUR PERSONAL DATA WITH

TKP may also share your personal data with certain trusted third parties in accordance with contractual arrangements in place with them, including:

TKP’s professional advisers and auditors;

Suppliers to whom TKP outsources certain support services such as word processing, translation, photocopying and document review;

TKP’s IT service providers;

Third parties engaged in the course of the services we provide to clients and with their prior consent, such as barristers and case management system providers.

Where necessary, or for the reasons set out in this Privacy Policy, personal data may also be shared with regulatory authorities, Courts, tribunals, government agencies and law enforcement agencies. While unlikely, TKP may be required to disclose your data to comply with legal or regulatory requirements. TKP will use reasonable endeavours to notify you before we do this, unless we are legally restricted from doing so.

TKP does not sell, rent or otherwise make personal information commercially available to any third party.

7. HOW TKP SECURES YOUR PERSONAL INFORMATION

TKP use a variety of technical and organisational measures to help protect your personal data from unauthorised access, use, disclosure, alteration or destruction consistent with applicable data protection laws.

8. THE COUNTRIES TKP TRANSFERS YOUR PERSONAL DATA TO

In order to provide our services, TKP may need to transfer your personal data to locations outside the jurisdiction in which you provide it or where you are viewing the website for the purposes set out in this privacy policy.

This may entail a transfer of your information from a location within the European Economic Area (the “EEA”) to outside the EEA, or from outside the EEA to a location within the EEA.

The level of information protection in countries outside the EEA may be less than that offered within the EEA. Where this is the case, we will implement appropriate measures to ensure that your personal information remains protected and secure in accordance with applicable data protection laws.

9. YOUR RIGHTS REGARDING YOUR PERSONAL DATA

The European Union’s General Data Protection Regulation (“GDPR”), as enshrined in the Data Protection Act 2018, and other applicable data protection laws provide certain rights for data subjects.

You are entitled to request details of the data TKP holds about you and how TKP processes it. You may also have a right in accordance with applicable data protection law to have it rectified or deleted, to restrict TKP’s processing of that data, to stop unauthorised transfers of your personal data to a third party and, in some circumstances, to have personal data relating to you transferred to another organisation.

You may also have the right to lodge a complaint in relation to TKP’s processing of your personal data to the Information Commissioner’s Office.

If you object to the processing of your personal data, or if you have provided your consent to processing and you later choose to withdraw it, TKP will respect that choice in accordance with our legal obligations.

Your objection (or withdrawal of any previously given consent) could mean that TKP is unable to perform the actions necessary to achieve the purposes set out above or that you may not be able to make use of the services and products offered by TKP.

Please note that even after you have chosen to withdraw your consent, TKP may be able to continue to process your personal information to the extent required or otherwise permitted by law, in particular in connection with exercising and defending our legal rights or meeting our legal and regulatory obligations.

10. CONTACTING US ABOUT YOUR PERSONAL DATA

TKP must ensure that your personal information is accurate and up to date, therefore please advise us of any material changes as soon as possible.

In addition, if you have any questions about the processing of your personal data or this Privacy Policy, please email us at info@thekhanpartnership.com, telephone us on 0207 612 2530 or write to us at The Khan Partnership LLP, 48-49 Russell Square, London WC1B 4JP. Please ensure that your query is clear, particularly if it is a request for information about the data TKP holds about you.